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Willow & Ivy Events  | alex@willowandivyevents.com | Seattle, WA

Copyright 2019 Willow & Ivy Events ® - All Rights Reserved

    12 Unexpected Wedding Expenses To Plan For


    Budgeting for your wedding day can be a tough challenge! Of course, we are all familiar with the big ticket items that need to be accounted for – venue, catering, dress – but what other smaller costs may seem a little hidden? Even small things tend to add up when planning a rockin’ party for 100+ of your closest friends and family members. Of course your wonderful wedding vendors (us, especially!) will help you keep your money in check, but don’t let yourself get blindsided by the following wedding expenses that you may not immediately consider!


    Alterations

    As a bridal gown stylist in a past life, I know all too well that brides often forget to factor in alteration fees when they are budgeting for their wedding dress! Although you are measured for your gown in store, often these dresses come in stock sizes and then need to be altered up or down. A completely custom gown fit to your exact measurements is not typically done in a traditional bridal salon this service must be done by a dress maker or seamstress. If you choose to buy the one in a traditional salon, you will need alterations to make it fit like a glove! Trust me, there is nothing worse than an ill-fitting bridal gown so this is a necessary cost to build into your budget. Bridal gown alterations can typically range from $100 to $500+ in the Seattle area, depending on what you want done.

    DON’T FORGET: You might need your dress steamed, day of, so build that into your getting ready plans! Bridesmaids and mothers are great assets for this small task.

    Accessories/Undergarments

    Another aspect of the bridal gown that brides often forget to budget for is undergarments and accessories. Your wedding dress usually won’t be shaped just like your every day clothes so you might need specific undies for the big day! If your dress is backless, you might want to consider a low line bra or a stick on bra so you don’t see anything peeking out! Opting for a strapless get up? You will definitely need a strapless bra! Try to consider these when deciding on the silhouettes you want to try on; if you can, bring these to your appointment so you get the full effect before you fall in love with a gown. In the same vein as undergarments are accessories! They can enhance your overall look. Veils, jewelry, belts/sashes, shoes, bags, and special day-of perfume can get pricey, so these should be factors in your bridal budget.

    PRO TIP: Wearing an heirloom veil or jewelry from a family member can cut the cost of these and can also serve as your something borrowed!


    Postage/Shipping

    Not only do you have to consider all of the postage it will take to send out the vast numbers of invitations and save the date cards to all of your fabulous guests, but you also have to think about the heft of your invite suite and all of the return postage for RSVP cards. We could not be more excited about the fun and elaborate ways that couples are sending out their invitations, but if you choose a heavy boxed suite, an interactive puzzle invite, or any other unique wedding invitation/save the date alternative, keep in mind that your postage price is sure to go up! Some different shapes even cost more than a standard letter size and if your weight is more than 1oz you will definitely be paying extra.

    DON’T FORGET: You will need postage for those thank you cards as well, after all is said and done, and the fancy postage stamps sure do look pretty, but can really increase costs, too.

    Marriage License

    Planning a big beautiful party for your closest friends and family doesn’t necessarily make your marriage legal; you’re going to need a license for that, and they aren’t free! The pricing for a marriage license varies from state to state and could take a couple of days, so try not to procrastinate on this important to-do. In a lot of states, you may also have to pay to receive a copy after it has been filed. See below for the marriage license pricing for your Seattle area wedding and keep in mind there may be a processing fee on top of the below.

    • Marriage License Application: $67.00

    • Certified Copy of Marriage License: $3.00

    DON'T FORGET: There is a three-day waiting period for marriage licenses in Seattle so make sure to grab yours MORE than three days before your nuptials. Plan ahead!


    Wedding Insurance

    Wedding insurance is something you can choose to protect the significant investment that you are making in your big day. We know you don’t want to think about it, but we see unexpected and even disastrous things happen throughout this process all the time. There could be a sudden vendor cancellation or no show, a damaged wedding gown or tux, a smashed cake, and so much more! Insurance can help cover the costs that you will incur when you reschedule.

    PLEASE NOTE: wedding insurance does not cover cold feet or a change of heart.

    Videography

    All couples remember to budget for a photographer to capture their big day, but sometimes a videographer can be an afterthought; they definitely should not be! We LOVE wedding day videos. Not only are they amazing to look back on years after the big day, but on the day-of everything goes by so quickly that is great to have a video to see all of the fun and details you might have missed right away.


    Day of Paper

    You won’t want to blow all of your wedding paper goods money on just amazing invitations and save the dates because there are so many more paper products that your guests will see on your wedding day as well. Menus, escort cards, place settings, programs, and wedding day signs will cost money as well and will add to the design and aesthetic of your big day.

    PRO TIP: Instead of individual ceremony programs or menus, you can have these items scripted on a mirror, chalkboard, or other wedding day signage by a calligrapher. If you don’t want to pay for a professional calligrapher, you can take a class or watch videos on how to DIY this!

    Favors

    We have to say, if your favor isn’t going to be consumable it might be a money pit. Even DIY-ing your favors can cost a lot of money and time – and how much is your time worth? From our experience, many favors that aren’t consumed are forgotten or left behind. Not only are you then losing money on these, but you are also stuck with hundreds of votive candles, mason jars, fans, etc. Maybe opt for a candy bar where your guests can pick and choose from some of your favorite treats or have late night savory snacks as your “favors” instead.


    Cake Cutting and Corkage

    If your food comes from the venue or you choose a preferred caterer of of their list, you may be able to avoid this additional cost, but often, if you bring in your own wine and cake, there may be a small fee for cake cutting and corkage. Be sure to check with your venue on their policies for each of these before the big day!

    Tips

    We know this is something you might not think of since you are spending tons of money for each specific service done on the big day and before, but this is something that is so important. All of your wedding vendors will work hard to make your planning and day of process smooth and seamless; it’s great to reward them for their hard work. We suggest you build in budget to give a little something to all of your main vendors. Anyone who touches a guest in any way (vendors, servers, bartenders, etc.) or makes you look your best (hair and makeup artists) should be considered when tipping. Want more info on this? We wrote a blog post all about wedding tips!


    Vendor Meals

    In the same vein as tips, your wedding planner, photographer, videographer, etc. will be spending 8+ hours working nonstop on the actual wedding day to provide you with a stress free wedding day; it’s a great idea to fuel their work with food while you and your guests sit down to your meals. This tends to be the best down time in which they won’t be putting out any fires so it’s great to offer them food at this time. We actually include this in our contract. We don't require you feed us (but that is always so nice!) but we do require that if you don't choose to include a vendor meal, you allow us to vacate the wedding premises to go have dinner offsite. During that time, the wedding will be completely unattended so it's always best to just include a vendor meal. A hangry planner is not a good one!

    Overtime Costs

    Most of your vendor packages will have a set amount of time listed. For example, a photographer may have an unlimited day-of package, but they also might have an 8 hour limit. You can work around this limit by having them come later in your getting ready process to document only the important items, like getting on your dress, or you can have them leave early after a few good dance floor shots if you don’t plan on doing an elaborate sendoff that you need photographed. If you just can’t give up time on either end of your wedding day, you can ask about overtime costs for all of your vendors. Make sure you check your contract thoroughly; you might not need this at all! Here at Willow & Ivy Events, we don't limit our time on the wedding day. You have us ALL day! No overtime costs involved.

    Photography Credit: Rachel Howerton Photography, Tawni Eakman Photography, Emi Fujii Photography

    For more wedding ideas, inspiration and advice check out United with Love.

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